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Governance: General Meeting and AGMs

This page carries the resources and updates for the IHBC’s General Meeting and AGMs (Annual General Meetings), including as relevant the background to the development of the ‘Articles of Association’ adopted in December 2020.

All categories of membership welcome

Download the 2022 AGM Agenda

Apologies may be registered HERE

These events are FREE but you can donate to the IHBC CREATIVE Conservation Fund, which exclusively delivers on the IHBC’s charitable activities, HERE.

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Structure of IHBC 2021
Voting before the Annual General Meeting
Proxy voting (before 6pm on 21 February)

Only IHBC Full, Associate and Retired IHBC members have the right to vote at the Annual General Meeting.

Voting members are encouraged to vote by proxy, whether or not attending the General Meeting or Council. This helps the institute manage resources needed for the timely counting of votes while delivering the programme, and also avoids any unforeseen technical problems on the day.

There are two options for voting by proxy:

  • Use our ONLINE SHORT PROXY to simply appoint the meeting chair as your proxy for the AGM
  • OR register your vote by proxy with a voting Member of the IHBC, including the meeting chair, please download the LONG PROXY FORM and submit it to the IHBC as directed.

Voting members may vote during the meeting using the virtual platform's polling and linked functions as directed on the day, BUT SHOULD NOT VOTE ON THE DAY IF A PROXY HAS BEEN ARRANGED. If it has, for the vote to take effect in any poll you must revoke your proxy BEFORE the meeting by emailing the notice to our Company Secretary Lydia Porter at admin@ihbc.org.

After the AGM there will be updates from the IHBC Chair, David McDonald, and the opportunity to raise current issues such as:

  • Plans for progress under our new constitution, including future AGMS, Byelaws, chartering and Board developments
  • The Conservation, Places and People All-Party Parliamentary Group (APPG), with the IHBC as its Secretariat
  • COVID-19 impacts and plans, financial and otherwise
  • The IHBC's 2022 Aberdeen School (16-18 June) and the linked CPD-led MarketPlace
  • Partnership updates.

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